This article will talk you through the monthly switch off process for Private Vendors.


TABLE OF CONTENTS



What you need to know


At the end of every month, you will need to switch off all PB's for PVs who are due to leave, this is just to check that there are no Private sellers that have cancelled but we haven't amended the 'end date' in KeyIVR, so they could still get charged.

 

Steps to process

  1. Open BIR, http://bir.rightmove.com/rdLogon.jsp and login.
  2. Once logged in, select ‘Branches to switch off’  on the Overseas section.

A screenshot of a computer Description automatically generated

3.It will open a page and prompt you to change the month. Select the month after the current, so if you’re in September, select October and Press run. 


4.After you have pressed run, it will download a spreadsheet. Open the spreadsheet. The spreadsheet will look like this; 



5.Enable editing on the spreadsheet and delete any lines that aren’t private seller, all the private seller lines will be bunched together. The spreadsheet will want to look similar to this; Some months may have more or less than the previous.



6.You will now want to take Branch ID and search in Site Admin. 

7.You will want to check the below;
  1. Correct end date in Novus
  2. Correct AM/Tam and Closure reason
  3. Check KeyVIR to ensure the payment plan has been edited to the correct end date. 


8.Continue this on each individual Branch ID until you reach the end of the list. Once all are checked, this task is complete.